Administrative Receptionist

About Us

Kägwerks designs and develops rugged, tactical operator-worn communications technologies that enable unmatched connectivity and integrated secure networking for the individual war fighter.

We strive to increase the survivability and lethality of the war fighter on the battlefield. We do so by providing unmatched integrated tactical communications solutions that help further our national security objectives.

What will you be doing?

The Administrative Receptionist serves as the first point of contact for Kägwerks, providing front-desk reception duties and administrative support across the organization. This position is responsible for creating a professional and welcoming environment for all visitors and callers while ensuring the smooth day-to-day operation of office functions.

Working closely with leadership and various departments, the Administrative Receptionist will manage key office services, support meetings and travel logistics, and maintain a clean and organized workspace. The ideal candidate will demonstrate discretion, attention to detail, and a high level of professionalism in all interactions.

Key Responsibilities include:

• Answering and routing calls from the main telephone line and monitoring voicemail
• Greeting and assisting visitors and notifying appropriate personnel upon arrival
• Preparing conference rooms for meetings, including food and beverage setup and breakdown
• Maintaining cleanliness in shared office spaces such as the kitchen and conference rooms
• Coordinating with building management regarding cleaning and maintenance needs
• Receiving, sorting, and distributing incoming mail and deliveries; preparing outgoing mail and coordinating parcel pickups
• Scanning and filing documents for administrative departments & maintaining office and kitchen supply inventory; placing and tracking supply orders
• Monitoring and restocking office equipment supplies (e.g., copier toner)
• Managing conference room calendars and scheduling & providing travel support and coordination for employees as needed
• Assisting the Operations team with ERP administration tasks while performing additional administrative duties as assigned

About You:

The successful candidate will bring a professional demeanour, strong communication skills, and a proactive approach to administrative support. A demonstrated ability to manage multiple responsibilities, maintain confidentiality, and adapt to changing needs is essential. The role requires a dependable and organized individual who can work both independently and collaboratively within a fast-paced office environment. 

Required Qualifications:

• 3–5 years of relevant experience in an administrative, office, or receptionist role
• High School Diploma required; Associate’s degree in business or office administration preferred
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, etc.)
• Strong organizational skills with attention to detail and accuracy
• Effective time management and ability to prioritize tasks
• Excellent verbal and written communication skills & the ability to exercise discretion when handling confidential information
• Experience with SYSPRO ERP software is preferred but not required; familiarity with ERP systems in general is a plus.

Salary range is $45,000 - $60,000

Benefits and Culture

Our culture is supportive and collaborative. You will be part of a multidisciplinary team where we share our ideas and innovation is strongly encouraged. We are looking for someone with genuine passion and a can-do attitude for what they do.

Our staff receive 15 days accrued paid time off per year, 9 Federal holidays, an opportunity to join our sponsored health and welfare plan, a generous 401k plan with matching employer contribution, an Employee Assistance Program, and more.

Additionally, we offer flexible core working hours and we take a personal approach to training and development. You can expect to enjoy working as part of a global organisation with teams in the USA, UK, Denmark, Singapore, and Australia.

Interested in a career with us?

Simply click on APPLY and we’ll be in contact shortly.

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